Policies and Procedures

Facilities & Safety
Policies Access to UCF Sensitive Facilities Data [FSP 2018 FS0019] Banners [FSP 2018 FS0018] Basic and Additional Services for Major and Minor Projects [FSP 2017 FS0013] Conflict of Interest in Vendor Selection Process [FSP 2017 FS0010] Document Management System [FSP 2018 FS0020] Facilities & Safety Attendance Policy for Non-Exempt and OPS Employees [FSP 2016 FS0008] Facilities & Safety Policy on Eligibility for Rehire [FSP 2017 FS0012] Facilities and Safety Safety Committee Policy [FSP 2018 FS0016] Facilities and Safety Theft Policy [FSP 2013 FS0004] Facilities and Safety Perquisite Policy [FSP 2021 FS00023] Facilities and Safety Policies Work Management Process (7/2017) Open Flame Policy [FSP 2017 FS0011] Purchasing Policy [FSP 2018 FS0017] Return To Work [FSP 2020 FS0022] UCF Reflecting Pond [FSP 2017 FS0009] Facilities & Safety Billed Services [FSP 2021 FS0021] Use of Computerized Maintenance Management System [FSP 2017 FS0011] Procedures AiM Go Work Management Procedure Mobile Application [FS 2021 FS0041] Asset Collection and Warranty Claim [FS 2017 FS0024] Bat Management Program [FS 2018 FS0029] Building Start-up Construction Funds Procedure [FS 2013 FS0009] Document Development and Management [FS 2018 FS0035] e-BQuotes [FS 2018 FS0034] Emergency Management Damage Assessment (ESF-19) Procedure [FS 2017 FS0025] Evaluations of Firms under Contract with the University of Central Florida [FS 2016 FS0018] Facilities and Safety Car Pool Procedure [FS 2012 FS0004] Facilities and Safety Employee Electronic Access to UCF Buildings [FS 2013 FS0008] Facilities and Safety Fire Watch Procedures [FS 2013 FS0010] Facilities and Safety Websites [FS 2017 FS0023] Fueling of Fleet Vehicles [FS 2018 FS0030] IT Expense Allocation Procedure [FS 2015 FS0015] Liquidated Damages [FS 2016 FS0020] Mass E-mail Request Procedure [FSP 2015 FS0012] Master Report Used for Budget and Staffing Controls Procedure [FSP 2020 FS0040] Mobile Devices [FS 2018 FS0033] Out Of Service Fire Hydrants [FS 2017 FS0027] Procedure for Determining When Actions are Projects or Repairs [FS 2017 FS0028] Requisition Pre-Approval Memo [FS 2019 FS0036] Response Plan for Emergencies- All Hours [FS 2015 FS0013] Selection Process for Test and Balance, Building Automation Systems, and Commissioning [FS 2019 FS0037] Shared Fleet Billing [FS 2018 FS0031] Shared Fleet Key Access [FS 2018 FS0029] Substantial and Final Completion [FS 2016 FS0021] Subsurface Excavations in Accordance with Sunshine State One-Call (Sunshine 811) [FS 2016 FS0022] Sustainable Purchasing Procedure [FS 2019 FS0038] UCF Design, Construction, and Renovation Standards Change Request Process [FS 2018 FS0032] Use of Contractor Contingency and Owner Contingency Funds for Minor and Major Projects during the Construction Phase [FS 2017 FS0026] Utility Outage Procedure [FS 2015 FS0017] COVID-19 SOPs 2019 Coronavirus Disease (COVID-19) and Workers’ Compensation [FS 2020 FS0039] COVID-19 Fleet Vehicles COVID-19 FS0001 COVID-19 Personal Hygiene COVID-19 FS0002 COVID-19 Job Tasks Requiring Two or More Staff for Close Coordination COVID-19 FS0003 COVID-19 Tool Use COVID-19 FS0004 COVID-19 Common Space and Shared Equipment Use COVID-19 FS0005
Facilities Operations
Policies Green Cleaning Policy [FSP 2017 FO0012] Procedures After-Hours and Weekend Housekeeping Services [FS 2012 FO0001] Change Request Work Orders [FS 2020 FO0019] Completion and Submission of the Electrical Panel Load Calculator (EPLC) Form [FS 2016 FO0007] Completing Preventive Maintenance in AiM [FS 2017 FO0015] Creating a Customer Request [FS 2017 FO0010] Creating a New Query on the WorkDesk [FS 2017 FO0011] Creating a Work Order [FS 2017 FO0008] Facilities & Safety Shared Fleet Vehicle Procedure [FS 2013 FO0003] Facilities and Safety Training Procedure [FS 2013 FO0005] Prioritizing Work Orders in AiM [FS 2017 FO0017] Processing and Completing Life Safety Work Orders [FS 2017 FO0019] Processing Projects in the CMMS [FS 2020 FO0020] Quality Management Finding Process [FS 2017 FO0012] Viewing the Life Safety Query [FS 2017 FO0009] Work Control Center: Completing the Phase After Work is Completed [FS 2017 FO0018] Work Control Center (WCC) Warehouse Materials Issue Procedure During Other Than Normal Working Hours [FS 2017 FO0016] Zone Supervisor AiM Guide for Most-Used Modules [FS 2017 FO0014]
Facilities Planning & Construction
University Policies New Construction, Remodeling, and Renovation Projects [3-114] Policies Award of Projects Among Continuing Services to Professionals [FSP 2014 FPC0007] Award of Minor Projects to Continuing Service Contractors Selected through a Qualifications Basis [FSP 2015 FPC0008] Crime Prevention Through Environmental Design [FSP 2012 FPC0002] Use of Project Management Manual [FSP 2012 FPC0003] Project Management Authority [FSP 2012 FPC0004] University Master Planning Committee Policy for Electronic Vote [FSP 2012 FPC0001] Procedures Best Value Contracting Method [FS 2013 FPC0010] Builder’s Risk Insurance for Construction Projects [FS 2013 FPC0012] Deviations from UCF Design and Construction Standards [FS 2011 FPC0005] e-Builder Governance [FS 2019 FPC0023] Facilities Planning and Construction Financial Processes [FS 2016 FPC0021] Facilities Planning and Construction Selection Procedures [FS 2016 FPC0020] Procedure for the Design, Procurement, & Installation [FS 2013 FPC0016] Process for Advertisement and Selection of Design Professionals and Construction Firms [FS 2017 FPC0022] Projects for Privately Owned Greek Houses [FS 2021 FPC0004] Revising the UCF Design, Construction, and Renovation Standards [FS 2013 FPC0014] UCF Soils Stock Site Procedure [FS 2012 FPC0007]
Landscape and Natural Resources
Policies Prohibition and Control of Discharging Contaminants into the Stormwater System [FSP 2020 LNR0001] Procedures Compliance and Regulatory Requirements Procedure [FS 2012 LNR0001]
Resource Management
Policies Children in the Workplace at Facilities and Safety [FSP 2012 RM0006] Direct Owner Purchase Program (DOP) for Major and Minor Construction Policy [FSP 2013 RM0011] Facilities and Safety Vehicle and Drivers License Policy [FSP 2012 RM0008] Management of Construction Funding - PECO, Courtelis, Bond and Donations [FSP 2012 RM0001] Procedures Certified Surplus Property Removal, Evaluation, and Disposition Procedure [FSP 2014 RM0022] Direct Owner Purchase Program (DOP) for Major and Minor Construction Procedure [FS 2013 RM0018] ID Transfer Documentation [FS 2012 RM0001] Facilities & Safety Personnel File Procedures [FS 2013 RM0006] Furnishings & Equipment Approval Procedure [FS 2013 RM0017] Management of Project Funds Subject to Reversion [FS 2012 RM0002] Notification Procedure for Projects Funded by Facilities & Safety Non-Recurring Funding Requests (F&S Funds) [FS 2012 RM0003] Plant Operations and Maintenance (PO&M) Funding For Leased Space [FS 2012 RM0015] Report of Potential Conflict of Interest, Outside Activity/Employment for A&P or USPS [FS 2012 RM0014] Taggable Assets Procurement Procedures for Facilities and Safety Projects [FS 2013 RM0019] Transfer of Furnishings or Equipment Purchased with Building Funds [FS 2012 RM0008]
Utilities and Energy Services
Policies Reflecting Pond Facilities Event Support Rates [FS 2017 UES0002] Utility Rate Methodology and Billing [FSP 2016 UES0001] Procedures UCF Building Energy Systems Commissioning Procedure [FS 2015 UES0003] Utility Billing Procedure [FSP 2015 UES0001]